TURN Festival Exhibitor Guidelines
CANCELLATION: Exhibitor payments are non-refundable. Should Paramount Schools of Excellence (PSOE) find it necessary to cancel, PSOE agrees to refund all monies paid by the exhibitor within 30 days of such cancellation.
EXHIBIT HOURS AND INFORMATION: Exhibitors are expected to remain open during the hours of 12pm to 5pm of the festival and manned at all times. A schedule of events indicating set up, breakdown, and check-in times will be sent with confirmation of your booth space no later than 30 days prior to the festival.
BOOTH SPACE LIMITATIONS: Exhibits must remain within the confines of booth space(s). 8x10 space allotted for Main Tent Exhibitors. Chairs and tables are available for rent. Dimensions of exhibit spaces will be strictly enforced! No exhibitor is permitted to erect signs or display products in such a manner as to obstruct the view, cause injury or adversely affect the displays of other exhibitors or persons in attendance. Use of inflatables must have prior written approval by the PSOE. No bolts, screws, hooks, or nails are to be driven into or attached to any PSOE-owned structures or property. Exhibitors are forbidden to have any portions of their exhibit obstructing any aisle, walkway, or street. Advance approval must be granted in writing for the installation and use of any apparatus operated by any gas, liquid, or other such material. Do not apply decals or other stick-on display materials to Paramount School or Brookside Park grounds or buildings. Violators will be responsible for the removal of any stick-on materials and charged for cleanup at the rate of $25.00 per hour.
THE SALE AND/OR USE OF TOBACCO-RELATED PRODUCTS AND ALCOHOL ARE STRICTLY PROHIBITED.
GENERAL INFORMATION: No booth may be sublet to any other party. No exhibits or non-related materials bearing any form of advertisement other than those contracted for in the space occupied can be displayed. PSOE reserves the right to restrict exhibits to suitable methods of operation and display of materials. If you display or sell any products or services that you have not listed on this contract, PSOE reserves the right to restrict or suspend said sales at their discretion. If, for any reason, an exhibit or its contents are deemed objectionable by PSOE, the exhibit and exhibitor may be removed at the discretion of the show management. Objectionable items may include persons, conduct, noise level, printed material or any item of poor character which the management considers objectionable to the festival’s well being. Firearms, political material, or religious materials cannot be sold or distributed at the Festival. In the event an eviction or restriction is enforced, PSOE will not be liable for refunding fees paid for exhibit rental.
Attendants, models and other employees must restrict their activities to booth space occupied by the vendor. This includes the distribution of handouts, literature and any other promotional materials to be used by the exhibitor for their sales and/or services.
Exhibitors wishing to insure their display materials or components thereof, including merchandise, must do so at their own expense.
Waivers by PSOE of any provision of this agreement or the show rules and regulations cannot be considered as a waiver of any other provision of this agreement, show rules and regulations. The voiding of any portion of this agreement does not void the entire agreement.
If it becomes necessary to employ or to utilize legal counsel for any reasons associated with the vendor’s actions or exhibit, the exhibitor agrees to pay all attorneys’ fees and all court costs associated with any such legal action. Any litigation that may arise out of this contract will be filed and heard in Superior Court, Marion County, Indiana.
TRADEMARKS NOTICE: Certain trademarks and copyrights are the property of PSOE and cannot be reproduced in any manner on any merchandise, souvenir item or apparel by anyone other than PSOE or its licensees. Exclusive rights on the Festival titles and event logos are the sole property of PSOE. Any specific reference to the Festival is an infringement of copyright and/or service or trademark rights and cannot legally be used without the express written permission of PSOE. By signing this agreement, exhibitor represents his/her company will not knowingly violate any copyrighted trademark statutes with respect to items sold or displayed in vendor’s booth.
LICENSING FEES, TAXES AND LOCAL REGULATIONS: The exhibitor acknowledges that said exhibitor is and agrees to be solely responsible and to hold Paramount School of Excellence, all Festival sponsors and the officers, directors, and the employees thereof harmless and indemnified with respect to any locally or nationally required licensing fees or taxes whether governmentally imposed or otherwise. Said fees may include, but are not limited to, local merchant’s certificates, local transient merchant’s certificates, state licensing requirements for sales tax or merchant’s certificates, music licensing fees, county taxes and corporate trademark licensing fees or other like fees. Any and all restrictions and/or levies enforced or imposed by the show facilities; the vendor must observe host cities, counties, or states. PSOE, its staff and participating co-sponsors assume no responsibility for any levies imposed on any vendor. Exhibitors must conform to all rules and regulations in effect at the show facilities as set forth by the cities and counties, including the fire departments, police departments and/or the building and safety departments.
SECURITY: There will be security the day of the event. PSOE is not responsible for watching vendors’ booths or for damaged, lost or stolen merchandise.
LIABILITY: Neither Paramount Schools of Excellence; their sponsors or agents; the facilities; host cities, counties nor states are responsible for injury, loss or damage from any cause whatsoever that may be suffered by a vendor, employee of the exhibitor or property belonging to the exhibitor or vendor’s employee. The vendor, upon signing this contract, expressly releases the foregoing named individuals and employees from all claims for such loss, cancellation, damage, or injury. PSOE assume no responsibility or liability for goods delivered to the school grounds, or for materials left on the grounds after closing hours. By signing this agreement, the exhibitor acknowledges that he/she has a valid commercial general liability policy with an insurance company that is recognized by the state(s) in which the event(s) occur(s). This policy must list PSOE as an additional insured and a certificate must be presented before start of event.
PSOE RESERVES THE RIGHT TO MAKE CHANGES TO THESE RULES: Any matters not specifically covered are subject to decision by PSOE. PSOE reserves the right to make changes, amendments, and additions to these rules as considered advisable for proper conduct of the event(s), with the provision that all exhibitors will be advised of any such change.
CANCELLATION: Exhibitor payments are non-refundable. Should Paramount Schools of Excellence (PSOE) find it necessary to cancel, PSOE agrees to refund all monies paid by the exhibitor within 30 days of such cancellation.
EXHIBIT HOURS AND INFORMATION: Exhibitors are expected to remain open during the hours of 12pm to 5pm of the festival and manned at all times. A schedule of events indicating set up, breakdown, and check-in times will be sent with confirmation of your booth space no later than 30 days prior to the festival.
BOOTH SPACE LIMITATIONS: Exhibits must remain within the confines of booth space(s). 8x10 space allotted for Main Tent Exhibitors. Chairs and tables are available for rent. Dimensions of exhibit spaces will be strictly enforced! No exhibitor is permitted to erect signs or display products in such a manner as to obstruct the view, cause injury or adversely affect the displays of other exhibitors or persons in attendance. Use of inflatables must have prior written approval by the PSOE. No bolts, screws, hooks, or nails are to be driven into or attached to any PSOE-owned structures or property. Exhibitors are forbidden to have any portions of their exhibit obstructing any aisle, walkway, or street. Advance approval must be granted in writing for the installation and use of any apparatus operated by any gas, liquid, or other such material. Do not apply decals or other stick-on display materials to Paramount School or Brookside Park grounds or buildings. Violators will be responsible for the removal of any stick-on materials and charged for cleanup at the rate of $25.00 per hour.
THE SALE AND/OR USE OF TOBACCO-RELATED PRODUCTS AND ALCOHOL ARE STRICTLY PROHIBITED.
GENERAL INFORMATION: No booth may be sublet to any other party. No exhibits or non-related materials bearing any form of advertisement other than those contracted for in the space occupied can be displayed. PSOE reserves the right to restrict exhibits to suitable methods of operation and display of materials. If you display or sell any products or services that you have not listed on this contract, PSOE reserves the right to restrict or suspend said sales at their discretion. If, for any reason, an exhibit or its contents are deemed objectionable by PSOE, the exhibit and exhibitor may be removed at the discretion of the show management. Objectionable items may include persons, conduct, noise level, printed material or any item of poor character which the management considers objectionable to the festival’s well being. Firearms, political material, or religious materials cannot be sold or distributed at the Festival. In the event an eviction or restriction is enforced, PSOE will not be liable for refunding fees paid for exhibit rental.
Attendants, models and other employees must restrict their activities to booth space occupied by the vendor. This includes the distribution of handouts, literature and any other promotional materials to be used by the exhibitor for their sales and/or services.
Exhibitors wishing to insure their display materials or components thereof, including merchandise, must do so at their own expense.
Waivers by PSOE of any provision of this agreement or the show rules and regulations cannot be considered as a waiver of any other provision of this agreement, show rules and regulations. The voiding of any portion of this agreement does not void the entire agreement.
If it becomes necessary to employ or to utilize legal counsel for any reasons associated with the vendor’s actions or exhibit, the exhibitor agrees to pay all attorneys’ fees and all court costs associated with any such legal action. Any litigation that may arise out of this contract will be filed and heard in Superior Court, Marion County, Indiana.
TRADEMARKS NOTICE: Certain trademarks and copyrights are the property of PSOE and cannot be reproduced in any manner on any merchandise, souvenir item or apparel by anyone other than PSOE or its licensees. Exclusive rights on the Festival titles and event logos are the sole property of PSOE. Any specific reference to the Festival is an infringement of copyright and/or service or trademark rights and cannot legally be used without the express written permission of PSOE. By signing this agreement, exhibitor represents his/her company will not knowingly violate any copyrighted trademark statutes with respect to items sold or displayed in vendor’s booth.
LICENSING FEES, TAXES AND LOCAL REGULATIONS: The exhibitor acknowledges that said exhibitor is and agrees to be solely responsible and to hold Paramount School of Excellence, all Festival sponsors and the officers, directors, and the employees thereof harmless and indemnified with respect to any locally or nationally required licensing fees or taxes whether governmentally imposed or otherwise. Said fees may include, but are not limited to, local merchant’s certificates, local transient merchant’s certificates, state licensing requirements for sales tax or merchant’s certificates, music licensing fees, county taxes and corporate trademark licensing fees or other like fees. Any and all restrictions and/or levies enforced or imposed by the show facilities; the vendor must observe host cities, counties, or states. PSOE, its staff and participating co-sponsors assume no responsibility for any levies imposed on any vendor. Exhibitors must conform to all rules and regulations in effect at the show facilities as set forth by the cities and counties, including the fire departments, police departments and/or the building and safety departments.
SECURITY: There will be security the day of the event. PSOE is not responsible for watching vendors’ booths or for damaged, lost or stolen merchandise.
LIABILITY: Neither Paramount Schools of Excellence; their sponsors or agents; the facilities; host cities, counties nor states are responsible for injury, loss or damage from any cause whatsoever that may be suffered by a vendor, employee of the exhibitor or property belonging to the exhibitor or vendor’s employee. The vendor, upon signing this contract, expressly releases the foregoing named individuals and employees from all claims for such loss, cancellation, damage, or injury. PSOE assume no responsibility or liability for goods delivered to the school grounds, or for materials left on the grounds after closing hours. By signing this agreement, the exhibitor acknowledges that he/she has a valid commercial general liability policy with an insurance company that is recognized by the state(s) in which the event(s) occur(s). This policy must list PSOE as an additional insured and a certificate must be presented before start of event.
PSOE RESERVES THE RIGHT TO MAKE CHANGES TO THESE RULES: Any matters not specifically covered are subject to decision by PSOE. PSOE reserves the right to make changes, amendments, and additions to these rules as considered advisable for proper conduct of the event(s), with the provision that all exhibitors will be advised of any such change.
